
Terms and Conditions
TERMS AND CONDITIONS OF PARTICIPATION-BEAUFORT ULTRA MARATHON 2022
๐-๐๐ข๐ง๐ข๐ฆ๐ฎ๐ฆ/๐๐๐ฑ๐ข๐ฆ๐ฎ๐ฆ ๐๐ ๐ ๐ญ๐จ ๐๐๐ซ๐ญ๐ข๐๐ข๐ฉ๐๐ญ๐:
21 years or older on race day or a maximum of 65 years or age or younger on day of event. Runners below 21 years of age may request an exemption to participate with sufficient experience from previous ultra-distance marathon events by submitting a request to the organizers via email.
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๐-๐๐ฅ๐ฅ ๐๐จ๐ฆ๐ฉ๐๐ญ๐ข๐ญ๐จ๐ซ๐ฌ ๐๐ซ๐ ๐ซ๐๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐๐ฅ๐ ๐ข๐ง ๐๐ง๐ฌ๐ฎ๐ซ๐ข๐ง๐ ๐ญ๐ก๐๐ฒ ๐๐ซ๐ ๐ฆ๐๐๐ข๐๐๐ฅ๐ฅ๐ฒ ๐๐ข๐ญ ๐ญ๐จ ๐ฉ๐๐ซ๐ญ๐ข๐๐ข๐ฉ๐๐ญ๐ ๐ข๐ง ๐ญ๐ก๐ข๐ฌ ๐๐ฏ๐๐ง๐ญ ๐๐ง๐ ๐๐จ ๐ง๐จ๐ญ ๐ฌ๐ฎ๐๐๐๐ซ ๐๐ซ๐จ๐ฆ ๐๐ง๐ฒ ๐จ๐ ๐ญ๐ก๐ ๐ฆ๐๐๐ข๐๐๐ฅ ๐๐จ๐ง๐๐ข๐ญ๐ข๐จ๐ง๐ฌ ๐ฌ๐ญ๐๐ญ๐๐ ๐๐๐ฅ๐จ๐ฐ:
o Congenital or rheumatic heart conditions
o Hypertension
o Myocarditis and other heart conditions
o Coronary heart-disease, coronary arterial disease
o Serious arrhythmia
o Diabetes (*refer to race organizers for more information)
o Vertigo
o Any other major diseases that can be aggravated by running in extreme conditions and/or under extreme weather
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๐-๐๐จ๐ฏ๐ข๐-๐๐ ๐๐ซ๐จ๐ญ๐จ๐๐จ๐ฅ๐ฌ
Due to the new social distancing norms and Standard Operating Procedures (SOP) as a result of Covid-19, participants acknowledge they understand that new protocols must be introduced for the benefit of all concerned and willingly submit themselves to these new SOPs and agree to adhere to the stated SOPs below.
•“Revised SOP” means the organizer may need to adjust/change or modify SOP’s due to new requirements by the “authorities” listed below:
•These new protocols are guided by guidelines and SOP’s International Trail Running Association (ITRA) guidelines, Kementerian Kesihatan Malaysia, Department of Occupational Safety and Health, Ministry of Human Resources, Kementerian Belia dan Sukan and Persuruhan Jaya Sukan Negara Malaysia (also known as “The Authorities.”)
•Please note the protocols below may be subject to change on advice from the Sabah State Government or any of the authorities listed above which includes potential change to start times, staggered start times, and/or delayed start times/earlier start times.
•Participant must be double vaccinated in order to participate. No appeals for waiver will be entertained due to government SOP's.
• Participant showing signs of illness on the day of the event and/or demonstrating a body temperature of over 37.5 degrees Celsius must withdraw from the event immediately and may not participate in this event and should immediately inform the organizers.
• Signs of illness may include fever, cough, excessive sneezing, shortness of breath, sore throat, headache.
• If a runner has to withdraw due to injury or other illness, they must inform the organizers as soon as possible.
4-๐๐ฎ๐๐ฆ๐ข๐ฌ๐ฌ๐ข๐จ๐ง ๐จ๐ ๐๐๐๐๐๐ ๐๐จ๐ฉ๐ฒ
All participants must submit a clear photocopy or photograph of their MYKARD to the organizers before the event in order to participate. MYKARD copies are safely kept for emergency medical purposes only and to verify participants identity and for insurance purposes.
Copies of all MYKARDS are deleted at the end of the event and no personal MYKARD submissions are shared with 3rd parties
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5-๐๐๐ฌ๐ข๐ ๐๐ฏ๐๐ง๐ญ ๐๐ฎ๐ฅ๐๐ฌ
๐. Participants are responsible for ensuring they understand fitness levels and risks associated with participating in the distance/category they have selected, the cut off times, the route profile and level of difficulty of this event.
๐. Participants acknowledge that by participating in such an event, they accept that the event is challenging and that this event is for experienced athletes who have not only trained sufficiently for the distance and but are conditioned and trained for such an event and understand the dangers and risks of participating in such an event.
Participants also understand and accept the risks in participating in such an event in a natural surrounding and they are therefore exposed to the elements and the dangers of nature and are responsible for ensuring they have the correct mandatory kit as stated under “Mandatory Kit” in their possession at all times during the event and will utilize the right gear or equipment to ensure they are protected from the elements such as heavy rain, cold, winds and heat.
๐. Participants understand that medical response to emergencies may be slow due to the nature of the event and remote locations of this event and any medical response and evacuation may take longer than normal.
๐. The organization reserves the right to withdraw the privilege of running in this race if a participant is found to be acting against the spirit of the race by:
- Missing key items from their mandatory kit list before/during/at the finish line of the event
- Cheating or acting against the spirit of fair competition
- Illegal bib swap without the approval of the organizers
- Removal of markers
- Throwing/dumping of rubbish on the race-course or the venue for the event
- The use of foul or abusive be it verbal or written in public, before, during or after the event or on social media or social sharing means.
- Acting outside of the social norms of the running community and do not abide by the spirit of competition.
Participants may be disqualified from the event if found to have infringed any of the above.
Participants found to be acting against the best interest of the event may be disqualified
E. Appeals may be made to the race director but any appeals should be done in a sensible manner and based on facts and correct information. Competitors agree to abide by any adjudication by the race director, which will be final.
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G. Cut-off times are there for your safety and wellbeing as well as to ensure the smooth flow of the event once it begins and to ensure participants do not lag too far behind the main group of participants. If runners fail to arrive or depart their check points before the cut off times, they will be stopped from proceeding and will have been disqualified and cannot proceed on the race course and continue the event.
H. Any runner opting to withdraw from the event must inform the race organization or the race marshal at a check point
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7-๐๐ญ๐๐ซ๐ญ ๐๐ข๐ง๐ ๐๐ฒ๐ฌ๐ญ๐๐ฆ
There may be a staggered start system for this event. We will update all runners once we have confirmation of current SOP for running events closer to the event date as SOP’s can and do change from time to time according to updates from the authorities.
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8-๐๐ง๐ฌ๐ฎ๐ซ๐๐ง๐๐ ๐๐จ๐ฏ๐๐ซ๐๐ ๐
All participants must be insured in order to participate. Insurance coverage is 21 years of age to 65 years of age on the event date. All participants are required to purchase a basic insurance coverage from the organizer to fulfil regulations. They may however purchase separate insurance policy that offers greater flexibility and coverage if they feel it is necessary.
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๐๐ฏ๐๐ง๐ญ ๐๐ง๐ฌ๐ฎ๐ซ๐๐ง๐๐ ๐๐จ๐ฅ๐ข๐๐ฒ ๐๐ฑ๐๐ฅ๐ฎ๐ฌ๐ข๐จ๐ง๐ฌ:
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๐๐ก๐ ๐๐จ๐ฅ๐ข๐๐ฒ ๐๐จ๐๐ฌ ๐ง๐จ๐ญ ๐๐จ๐ฏ๐๐ซ:-
1. Death or Disablement or any other loss caused directly or indirectly by:- (a) war, invasion, act of foreign enemy, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, mutiny or usurped power, strike, riot, civil commotion, military or popular uprising;
(b) insanity, suicide or any attempt thereat, intentional self-inflicted injury or any attempt thereat;
(c) general disease, infection or parasites;
(d) intoxication by alcohol or drugs;
(e) childbirth, miscarriage, pregnancy or any complications thereof;
(f) provoked murder or provoked assault.
(g) death injury illness charges or expenses of the Insured (ii) provide any indemnity against liability of the Insured
2. Death or Disablement or any other loss sustained by the Insured:- (a) while operating or riding a two-wheeled motor vehicle;
(b) while travelling in an aircraft as a member of the crew, except only as a fare-paying passenger in an aircraft licensed for passenger service. For the purpose of this exclusion the Insured would not be covered if the Insured is involved in any technical operation or navigation whilst in the aircraft;
(c) while committing or attempting to commit any unlawful act; directly or indirectly involved in illegal activities
3. Death or Disablement or any other loss consequent upon the Insured engaging in hunting, mountaineering, ice- hockey, polo-playing, steeple chasing, winter sports, yachting, water-ski jumping, underwater activities involving the use of breathing apparatus or using wood working machinery driven by mechanical power.
Attributable directly or indirectly to HIV (Human Immunodeficiency Virus) and / or any HIV related illness including AIDS and / or any mutant derivatives or variations thereof.
For further information and details, please contact our designated insurance agent for clarification if you are unsure of the coverage.
9-Support Crews:
Participants are allowed to receive assistance from a support crew during the event. They may not assist runners with equipment changes (i.e. shoes).
Support crews must abide by the spirit of the race and respect the event rules as do participants. They should not restrict, impede, interfere with the event. Their role is merely to provide food, drink, cold sponging and moral support for the event and not to interfere with the organization of the event.
-Support crews may aid runners with:
• Food
• Drink
• Cold Ice Packs
• Moral Support and/or Photography
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๐0-๐๐ซ๐๐ง๐ฌport
Transport is available from Kota Kinabalu to the Start Line on a as a paid service departing at a set departure time from one designated location. It is the responsibility of the participant to ensure they are at the departure venue at least 15 minutes before departure time and have not forgotten any equipment or gear necessary for this event.
This transport service will be managed by a third party.
Departure times from the Finish line back to Kota Kinabalu will depart at staggered times as vans fill up and as runners finish. A designated logistics manager will handle transfers and his/her decisions will be based on capacity.
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๐1-Drop Bag
๐๐ฎ๐ฉ๐๐ซ๐ฏ๐ข๐ฌ๐๐ ๐๐๐๐ ๐๐๐ ๐๐ง๐ ๐ ๐๐๐๐๐ ๐๐๐ ๐๐จ๐ฅ๐ฅ๐๐๐ญ๐ข๐จ๐ง ๐ฐ๐ข๐ฅ๐ฅ ๐๐ ๐๐จ๐ง๐ ๐๐ญ ๐ญ๐ก๐ ๐ซ๐๐๐ ๐๐๐๐๐ ๐ฏ๐๐ง๐ฎ๐ ๐ฎ๐ฉ ๐ญ๐จ ๐๐ ๐ฆ๐ข๐ง๐ฎ๐ญ๐๐ฌ ๐๐๐๐จ๐ซ๐ ๐ญ๐ก๐ ๐ฌ๐ญ๐๐ซ๐ญ ๐จ๐ ๐ญ๐ก๐ ๐๐ฏ๐๐ง๐ญ.
Runners will have access to their drop bag at the WS2 (30KM) designated check point. The drop bag will be transported to the finish line once the check point has closed.
-Bag tags will be issued to runners for:
-Finish Bag (1 Bag Tag)
-Drop Bag (1 Bag Tag)
All drop bags and finish bags must have the event tag attached clearly and undamaged.
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๐2-Postponement/Cancellation of Event
Participants ๐๐๐๐๐ฉ๐ญ that ๐ญ๐ก๐ ๐ซ๐๐๐ ๐จ๐ซ๐ ๐๐ง๐ข๐ณ๐๐ญ๐ข๐จ๐ง ๐ซ๐๐ฌ๐๐ซ๐ฏ๐๐ฌ ๐ญ๐ก๐ ๐ซ๐ข๐ ๐ก๐ญ ๐ญ๐จ ๐๐ฅ๐ญ๐๐ซ ๐จ๐ซ ๐ฉ๐จ๐ฌ๐ญ๐ฉ๐จ๐ง๐ ๐ญ๐ก๐ ๐๐๐ญ๐ ๐จ๐ ๐ญ๐ก๐ ๐๐ฏ๐๐ง๐ญ ๐จ๐ซ ๐๐๐ง๐๐๐ฅ ๐ญ๐ก๐ ๐๐ฏ๐๐ง๐ญ if ๐ง๐๐๐๐ฌ๐ฌ๐๐ซ๐ฒ due to restrictions beyond its control.
If the event cannot be postponed to a later date, all finisher tees and medals will be distributed free to all runners by post or delivery within 30 days of the announcement of cancellation for free and/or can be collected in Kota Kinabalu. The event will be deemed to have been cancelled.
No requests for refund will be entertained.
HOWEVER, a special discount may be offered to runners for a future event organized by Avta Sports S/B due to the cancellation of the event.
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๐3-Participants a๐๐๐๐ฉ๐ญ ๐ญ๐ก๐๐ญ ๐ญ๐ก๐ ๐จ๐ซ๐ ๐๐ง๐ข๐ณ๐๐ซ๐ฌ ๐ซ๐๐ฌ๐๐ซ๐ฏ๐ ๐ญ๐ก๐ ๐ซ๐ข๐ ๐ก๐ญ ๐ญ๐จ ๐ฆ๐๐ค๐ ๐๐ก๐๐ง๐ ๐๐ฌ ๐ญ๐จ ๐ญ๐ก๐ ๐ฉ๐ฎ๐๐ฅ๐ข๐ฌ๐ก๐๐ ๐ซ๐๐๐ ๐๐จ๐ฎ๐ซ๐ฌ๐ ๐๐ฌ ๐๐๐๐ฆ๐๐ ๐ง๐๐๐๐ฌ๐ฌ๐๐ซ๐ฒ if ๐ญ๐ก๐๐ซ๐ ๐ข๐ฌ ๐ ๐ ๐๐ง๐ฎ๐ข๐ง๐ ๐ง๐๐๐ ๐ญ๐จ ๐๐จ ๐ฌ๐จ which includes the total distance, start or finish areas or the actual race-course route and elevation profile.
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๐4-๐๐จ๐ฆ๐ฉ๐๐ญ๐ข๐ญ๐จ๐ซ๐ฌ ๐๐๐๐๐ฉ๐ญ ๐ญ๐ก๐๐ญ ๐ซ๐ฎ๐ง๐ง๐๐ซ๐ฌ ๐๐ซ๐ ๐ฉ๐ซ๐จ๐ก๐ข๐๐ข๐ญ๐๐ ๐๐ซ๐จ๐ฆ ๐๐ข๐ ๐ฌ๐ฐ๐๐ฉ๐ฉ๐ข๐ง๐ , ๐ซ๐-๐ฌ๐๐ฅ๐ฅ๐ข๐ง๐ ๐๐จ๐ซ ๐ฉ๐ซ๐จ๐๐ข๐ญ ๐จ๐ซ ๐ญ๐ซ๐๐ง๐ฌ๐๐๐ซ๐ซ๐ข๐ง๐ ๐ซ๐๐๐ ๐ฌ๐ฅ๐จ๐ญ๐ฌ/๐ซ๐๐๐ ๐๐ง๐ญ๐ซ๐ข๐๐ฌ/๐ซ๐๐๐ ๐๐ข๐๐ฌ ๐ญ๐จ ๐๐ง๐จ๐ญ๐ก๐๐ซ ๐ฉ๐๐ซ๐ฌ๐จ๐ง ๐ฐ๐ข๐ญ๐ก๐จ๐ฎ๐ญ ๐ญ๐ก๐ ๐ฉ๐๐ซ๐ฆ๐ข๐ฌ๐ฌ๐ข๐จ๐ง ๐จ๐ Avta Sports. The final date for an official bib swap is 72 hours before the event date and no changes will be accepted for the finisher tee sizing. A small admin fee of RM25 will be charged for a bib swap. A runner found to be using someone else’s bib or have taken the spot of a registered runner and is not officially registered will be disqualified and is not entitled to any items or finisher medals.
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๐5-๐๐ฅ๐ฅ ๐๐ฉ๐ฉ๐๐๐ฅ๐ฌ ๐๐จ๐ซ ๐ญ๐ก๐ ๐๐ฏ๐๐ง๐ญ ๐ฆ๐ฎ๐ฌ๐ญ ๐๐ ๐๐ข๐ฅ๐๐ ๐ฐ๐ข๐ญ๐ก๐ข๐ง ๐๐ ๐ก๐จ๐ฎ๐ซ๐ฌ ๐จ๐ ๐ญ๐ก๐ ๐๐ง๐ ๐จ๐ ๐ญ๐ก๐ ๐๐ฏ๐๐ง๐ญ ๐ฏ๐ข๐ ๐๐ฆ๐๐ข๐ฅ ๐ญ๐จ ๐๐ฏ๐ญ๐๐ฌ๐ฉ๐จ๐ซ๐ญ๐ฌ@๐ ๐ฆ๐๐ข๐ฅ.๐๐จ๐ฆ.
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๐6-๐๐จ requests for ๐ซ๐๐๐ฎ๐ง๐๐ฌ will be entertained ๐๐จ๐ซ ๐๐จ๐ฆ๐ฉ๐๐ญ๐ข๐ญ๐จ๐ซ๐ฌ ๐จ๐ ๐ญ๐ก๐ข๐ฌ ๐๐ฏ๐๐ง๐ญ ๐ฐ๐ก๐จ ๐ฐ๐ข๐ญ๐ก๐๐ซ๐๐ฐ, ๐๐จ ๐ง๐จ๐ญ ๐ฌ๐ก๐จ๐ฐ ๐ฎ๐ฉ ๐๐จ๐ซ ๐ซ๐๐๐ ๐ค๐ข๐ญ ๐๐จ๐ฅ๐ฅ๐๐๐ญ๐ข๐จ๐ง/๐จ๐๐๐ข๐๐ข๐๐ฅ ๐ซ๐๐ ๐ข๐ฌ๐ญ๐ซ๐๐ญ๐ข๐จ๐ง๐ฌ ๐จ๐ซ ๐๐จ ๐ง๐จ๐ญ ๐ญ๐ฎ๐ซ๐ง ๐ฎ๐ฉ ๐ญ๐จ ๐๐จ๐ฆ๐ฉ๐๐ญ๐ ๐ข๐ง ๐ญ๐ก๐ ๐๐ฏ๐๐ง๐ญ
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