Terms and Conditions

TERMS AND CONDITIONS OF PARTICIPATION-BEAUFORT ULTRA MARATHON 2022

𝟏-𝐌𝐢𝐧𝐢𝐦𝐮𝐦/𝐌𝐚𝐱𝐢𝐦𝐮𝐦 𝐚𝐠𝐞 𝐭𝐨 𝐏𝐚𝐫𝐭𝐢𝐜𝐢𝐩𝐚𝐭𝐞:

21 years or older on race day or a maximum of 65 years or age or younger on day of event. Runners below 21 years of age may request an exemption to participate with sufficient experience from previous ultra-distance marathon events by submitting a request to the organizers via email.

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𝟐-𝐀𝐥𝐥 𝐜𝐨𝐦𝐩𝐞𝐭𝐢𝐭𝐨𝐫𝐬 𝐚𝐫𝐞 𝐫𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐥𝐞 𝐢𝐧 𝐞𝐧𝐬𝐮𝐫𝐢𝐧𝐠 𝐭𝐡𝐞𝐲 𝐚𝐫𝐞 𝐦𝐞𝐝𝐢𝐜𝐚𝐥𝐥𝐲 𝐟𝐢𝐭 𝐭𝐨 𝐩𝐚𝐫𝐭𝐢𝐜𝐢𝐩𝐚𝐭𝐞 𝐢𝐧 𝐭𝐡𝐢𝐬 𝐞𝐯𝐞𝐧𝐭 𝐚𝐧𝐝 𝐝𝐨 𝐧𝐨𝐭 𝐬𝐮𝐟𝐟𝐞𝐫 𝐟𝐫𝐨𝐦 𝐚𝐧𝐲 𝐨𝐟 𝐭𝐡𝐞 𝐦𝐞𝐝𝐢𝐜𝐚𝐥 𝐜𝐨𝐧𝐝𝐢𝐭𝐢𝐨𝐧𝐬 𝐬𝐭𝐚𝐭𝐞𝐝 𝐛𝐞𝐥𝐨𝐰: 

  o Congenital or rheumatic heart conditions

  o Hypertension

  o Myocarditis and other heart conditions

  o Coronary heart-disease, coronary arterial disease

  o Serious arrhythmia

  o Diabetes (*refer to race organizers for more information)

  o Vertigo

  o Any other major diseases that can be aggravated by running in extreme conditions and/or under extreme weather

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𝟑-𝐂𝐨𝐯𝐢𝐝-𝟏𝟗 𝐏𝐫𝐨𝐭𝐨𝐜𝐨𝐥𝐬

Due to the new social distancing norms and Standard Operating Procedures (SOP) as a result of Covid-19, participants acknowledge they understand that new protocols must be introduced for the benefit of all concerned and willingly submit themselves to these new SOPs and agree to adhere to the stated SOPs below.

•“Revised SOP” means the organizer may need to adjust/change or modify SOP’s due to new requirements by the “authorities” listed below:

•These new protocols are guided by guidelines and SOP’s International Trail Running Association (ITRA) guidelines, Kementerian Kesihatan Malaysia, Department of Occupational Safety and Health, Ministry of Human Resources, Kementerian Belia dan Sukan and Persuruhan Jaya Sukan Negara Malaysia (also known as “The Authorities.”)

•Please note the protocols below may be subject to change on advice from the Sabah State Government or any of the authorities listed above which includes potential change to start times, staggered start times, and/or delayed start times/earlier start times.

•Participant must be double vaccinated in order to participate. No appeals for waiver will be entertained due to government SOP's.

• Participant showing signs of illness on the day of the event and/or demonstrating a body temperature of over 37.5 degrees Celsius must withdraw from the event immediately and may not participate in this event and should immediately inform the organizers. 

• Signs of illness may include fever, cough, excessive sneezing, shortness of breath, sore throat, headache.

• If a runner has to withdraw due to injury or other illness, they must inform the organizers as soon as possible.

4-𝐒𝐮𝐛𝐦𝐢𝐬𝐬𝐢𝐨𝐧 𝐨𝐟 𝐌𝐘𝐊𝐀𝐑𝐃 𝐂𝐨𝐩𝐲

All participants must submit a clear photocopy or photograph of their MYKARD to the organizers before the event in order to participate. MYKARD copies are safely kept for emergency medical purposes only and to verify participants identity and for insurance purposes.

Copies of all MYKARDS are deleted at the end of the event and no personal MYKARD submissions are shared with 3rd parties

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5-𝐁𝐚𝐬𝐢𝐜 𝐄𝐯𝐞𝐧𝐭 𝐑𝐮𝐥𝐞𝐬

𝐀. Participants are responsible for ensuring they understand fitness levels and risks associated with participating in the distance/category they have selected, the cut off times, the route profile and level of difficulty of this event.

𝐁. Participants acknowledge that by participating in such an event, they accept that the event is challenging and that this event is for experienced athletes who have not only trained sufficiently for the distance and but are  conditioned and trained for such an event and understand the dangers and risks of participating in such an event.

Participants also understand and accept the risks in participating in such an event in a natural surrounding and they are therefore exposed to the elements and the dangers of nature and are responsible for ensuring they have the correct mandatory kit as stated under “Mandatory Kit” in their possession at all times during the event and will utilize the right gear or equipment to ensure they are protected from the elements such as heavy rain, cold, winds and heat.

𝐂. Participants understand that medical response to emergencies may be slow due to the nature of the event and remote locations of this event and any medical response and evacuation may take longer than normal.

𝐃. The organization reserves the right to withdraw the privilege of running in this race if a participant is found to be acting against the spirit of the race by:

 - Missing key items from their mandatory kit list before/during/at the finish line of the event

 - Cheating or acting against the spirit of fair competition

- Illegal bib swap without the approval of the organizers

- Removal of markers

- Throwing/dumping of rubbish on the race-course or the venue for the event 

- The use of foul or abusive be it verbal or written in public, before, during or after the event or on social media or social sharing means.

- Acting outside of the social norms of the running community and do not abide by the spirit of competition. 

Participants may be disqualified from the event if found to have infringed any of the above.

Participants found to be acting against the best interest of the event may be disqualified

E. Appeals may be made to the race director but any appeals should be done in a sensible manner and based on facts and correct information. Competitors agree to abide by any adjudication by the race director, which will be final.

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G. Cut-off times are there for your safety and wellbeing as well as to ensure the smooth flow of the event once it begins and to ensure participants do not lag too far behind the main group of participants. If runners fail to arrive or depart their check points before the cut off times, they will be stopped from proceeding and will have been disqualified and cannot proceed on the race course and continue the event. 

H. Any runner opting to withdraw from the event must inform the race organization or the race marshal at a check point  

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7-𝐒𝐭𝐚𝐫𝐭 𝐋𝐢𝐧𝐞 𝐒𝐲𝐬𝐭𝐞𝐦

There may be a staggered start system for this event. We will update all runners once we have confirmation of current SOP for running events closer to the event date as SOP’s can and do change from time to time according to updates from the authorities.

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8-𝐈𝐧𝐬𝐮𝐫𝐚𝐧𝐜𝐞 𝐂𝐨𝐯𝐞𝐫𝐚𝐠𝐞

All participants must be insured in order to participate. Insurance coverage is 21 years of age to 65 years of age on the event date. All participants are required to purchase a basic insurance coverage from the organizer to fulfil regulations. They may however purchase separate insurance policy that offers greater flexibility and coverage if they feel it is necessary.

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𝐄𝐯𝐞𝐧𝐭 𝐈𝐧𝐬𝐮𝐫𝐚𝐧𝐜𝐞 𝐏𝐨𝐥𝐢𝐜𝐲 𝐄𝐱𝐜𝐥𝐮𝐬𝐢𝐨𝐧𝐬:

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𝐓𝐡𝐞 𝐏𝐨𝐥𝐢𝐜𝐲 𝐝𝐨𝐞𝐬 𝐧𝐨𝐭 𝐜𝐨𝐯𝐞𝐫:-

1. Death or Disablement or any other loss caused directly or indirectly by:- (a) war, invasion, act of foreign enemy, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, mutiny or usurped power, strike, riot, civil commotion, military or popular uprising; 

(b) insanity, suicide or any attempt thereat, intentional self-inflicted injury or any attempt thereat; 

(c) general disease, infection or parasites; 

(d) intoxication by alcohol or drugs; 

(e) childbirth, miscarriage, pregnancy or any complications thereof; 

(f) provoked murder or provoked assault. 

(g) death injury illness charges or expenses of the Insured (ii) provide any indemnity against liability of the Insured 

2. Death or Disablement or any other loss sustained by the Insured:- (a) while operating or riding a two-wheeled motor vehicle; 

(b) while travelling in an aircraft as a member of the crew, except only as a fare-paying passenger in an aircraft licensed for passenger service. For the purpose of this exclusion the Insured would not be covered if the Insured is involved in any technical operation or navigation whilst in the aircraft; 

(c) while committing or attempting to commit any unlawful act; directly or indirectly involved in illegal activities 

3. Death or Disablement or any other loss consequent upon the Insured engaging in hunting, mountaineering, ice- hockey, polo-playing, steeple chasing, winter sports, yachting, water-ski jumping, underwater activities involving the use of breathing apparatus or using wood working machinery driven by mechanical power.

Attributable directly or indirectly to HIV (Human Immunodeficiency Virus) and / or any HIV related illness including AIDS and / or any mutant derivatives or variations thereof.

For further information and details, please contact our designated insurance agent for clarification if you are unsure of the coverage.

9-Support Crews: 

Participants are allowed to receive assistance from a support crew during the event. They may not assist runners with equipment changes (i.e. shoes).

Support crews must abide by the spirit of the race and respect the event rules as do participants. They should not restrict, impede, interfere with the event. Their role is merely to provide food, drink, cold sponging and moral support for the event and not to interfere with the organization of the event.

-Support crews may aid runners with:

     • Food

     • Drink

     • Cold Ice Packs

     • Moral Support and/or Photography

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𝟏0-𝐓𝐫𝐚𝐧𝐬port

Transport is available from Kota Kinabalu to the Start Line on a as a paid service departing at a set departure time from one designated location. It is the responsibility of the participant to ensure they are at the departure venue at least 15 minutes before departure time and have not forgotten any equipment or gear necessary for this event. 

This transport service will be managed by a third party.

Departure times from the Finish line back to Kota Kinabalu will depart at staggered times as vans fill up and as runners finish. A designated logistics manager will handle transfers and his/her decisions will be based on capacity.

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𝟏1-Drop Bag

𝐒𝐮𝐩𝐞𝐫𝐯𝐢𝐬𝐞𝐝 𝐃𝐑𝐎𝐏 𝐁𝐀𝐆 𝐚𝐧𝐝 𝐅𝐈𝐍𝐈𝐒𝐇 𝐁𝐀𝐆 𝐜𝐨𝐥𝐥𝐞𝐜𝐭𝐢𝐨𝐧 𝐰𝐢𝐥𝐥 𝐛𝐞 𝐝𝐨𝐧𝐞 𝐚𝐭 𝐭𝐡𝐞 𝐫𝐚𝐜𝐞 𝐒𝐓𝐀𝐑𝐓 𝐯𝐞𝐧𝐮𝐞 𝐮𝐩 𝐭𝐨 𝟏𝟓 𝐦𝐢𝐧𝐮𝐭𝐞𝐬 𝐛𝐞𝐟𝐨𝐫𝐞 𝐭𝐡𝐞 𝐬𝐭𝐚𝐫𝐭 𝐨𝐟 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭. 

Runners will have access to their drop bag at the WS2 (30KM) designated check point. The drop bag will be transported to the finish line once the check point has closed.

 -Bag tags will be issued to runners for:

 -Finish Bag (1 Bag Tag)

 -Drop Bag (1 Bag Tag)

All drop bags and finish bags must have the event tag attached clearly and undamaged.

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𝟏2-Postponement/Cancellation of Event

Participants 𝐚𝐜𝐜𝐞𝐩𝐭 that 𝐭𝐡𝐞 𝐫𝐚𝐜𝐞 𝐨𝐫𝐠𝐚𝐧𝐢𝐳𝐚𝐭𝐢𝐨𝐧 𝐫𝐞𝐬𝐞𝐫𝐯𝐞𝐬 𝐭𝐡𝐞 𝐫𝐢𝐠𝐡𝐭 𝐭𝐨 𝐚𝐥𝐭𝐞𝐫 𝐨𝐫 𝐩𝐨𝐬𝐭𝐩𝐨𝐧𝐞 𝐭𝐡𝐞 𝐝𝐚𝐭𝐞 𝐨𝐟 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭 𝐨𝐫 𝐜𝐚𝐧𝐜𝐞𝐥 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭 if 𝐧𝐞𝐜𝐞𝐬𝐬𝐚𝐫𝐲 due to restrictions beyond its control.

If the event cannot be postponed to a later date, all finisher tees and medals will be distributed free to all runners by post or delivery within 30 days of the announcement of cancellation for free and/or can be collected in Kota Kinabalu. The event will be deemed to have been cancelled.

No requests for refund will be entertained. 

HOWEVER, a special discount may be offered to runners for a future event organized by Avta Sports S/B due to the cancellation of the event. 

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𝟏3-Participants a𝐜𝐜𝐞𝐩𝐭 𝐭𝐡𝐚𝐭 𝐭𝐡𝐞 𝐨𝐫𝐠𝐚𝐧𝐢𝐳𝐞𝐫𝐬 𝐫𝐞𝐬𝐞𝐫𝐯𝐞 𝐭𝐡𝐞 𝐫𝐢𝐠𝐡𝐭 𝐭𝐨 𝐦𝐚𝐤𝐞 𝐜𝐡𝐚𝐧𝐠𝐞𝐬 𝐭𝐨 𝐭𝐡𝐞 𝐩𝐮𝐛𝐥𝐢𝐬𝐡𝐞𝐝 𝐫𝐚𝐜𝐞 𝐜𝐨𝐮𝐫𝐬𝐞 𝐚𝐬 𝐝𝐞𝐞𝐦𝐞𝐝 𝐧𝐞𝐜𝐞𝐬𝐬𝐚𝐫𝐲 if 𝐭𝐡𝐞𝐫𝐞 𝐢𝐬 𝐚 𝐠𝐞𝐧𝐮𝐢𝐧𝐞 𝐧𝐞𝐞𝐝 𝐭𝐨 𝐝𝐨 𝐬𝐨 which includes the total distance, start or finish areas or the actual race-course route and elevation profile. 

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𝟏4-𝐂𝐨𝐦𝐩𝐞𝐭𝐢𝐭𝐨𝐫𝐬 𝐚𝐜𝐜𝐞𝐩𝐭 𝐭𝐡𝐚𝐭 𝐫𝐮𝐧𝐧𝐞𝐫𝐬 𝐚𝐫𝐞 𝐩𝐫𝐨𝐡𝐢𝐛𝐢𝐭𝐞𝐝 𝐟𝐫𝐨𝐦 𝐛𝐢𝐛 𝐬𝐰𝐚𝐩𝐩𝐢𝐧𝐠, 𝐫𝐞-𝐬𝐞𝐥𝐥𝐢𝐧𝐠 𝐟𝐨𝐫 𝐩𝐫𝐨𝐟𝐢𝐭 𝐨𝐫 𝐭𝐫𝐚𝐧𝐬𝐟𝐞𝐫𝐫𝐢𝐧𝐠 𝐫𝐚𝐜𝐞 𝐬𝐥𝐨𝐭𝐬/𝐫𝐚𝐜𝐞 𝐞𝐧𝐭𝐫𝐢𝐞𝐬/𝐫𝐚𝐜𝐞 𝐛𝐢𝐛𝐬 𝐭𝐨 𝐚𝐧𝐨𝐭𝐡𝐞𝐫 𝐩𝐞𝐫𝐬𝐨𝐧 𝐰𝐢𝐭𝐡𝐨𝐮𝐭 𝐭𝐡𝐞 𝐩𝐞𝐫𝐦𝐢𝐬𝐬𝐢𝐨𝐧 𝐨𝐟 Avta Sports. The final date for an official bib swap is 72 hours before the event date and no changes will be accepted for the finisher tee sizing. A small admin fee of RM25 will be charged for a bib swap. A runner found to be using someone else’s bib or have taken the spot of a registered runner and is not officially registered will be disqualified and is not entitled to any items or finisher medals.

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𝟏5-𝐀𝐥𝐥 𝐚𝐩𝐩𝐞𝐚𝐥𝐬 𝐟𝐨𝐫 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭 𝐦𝐮𝐬𝐭 𝐛𝐞 𝐟𝐢𝐥𝐞𝐝 𝐰𝐢𝐭𝐡𝐢𝐧 𝟐𝟒 𝐡𝐨𝐮𝐫𝐬 𝐨𝐟 𝐭𝐡𝐞 𝐞𝐧𝐝 𝐨𝐟 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭 𝐯𝐢𝐚 𝐞𝐦𝐚𝐢𝐥 𝐭𝐨 𝐚𝐯𝐭𝐚𝐬𝐩𝐨𝐫𝐭𝐬@𝐠𝐦𝐚𝐢𝐥.𝐜𝐨𝐦. 

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𝟏6-𝐍𝐨 requests for 𝐫𝐞𝐟𝐮𝐧𝐝𝐬 will be entertained 𝐟𝐨𝐫 𝐜𝐨𝐦𝐩𝐞𝐭𝐢𝐭𝐨𝐫𝐬 𝐨𝐟 𝐭𝐡𝐢𝐬 𝐞𝐯𝐞𝐧𝐭 𝐰𝐡𝐨 𝐰𝐢𝐭𝐡𝐝𝐫𝐚𝐰, 𝐝𝐨 𝐧𝐨𝐭 𝐬𝐡𝐨𝐰 𝐮𝐩 𝐟𝐨𝐫 𝐫𝐚𝐜𝐞 𝐤𝐢𝐭 𝐜𝐨𝐥𝐥𝐞𝐜𝐭𝐢𝐨𝐧/𝐨𝐟𝐟𝐢𝐜𝐢𝐚𝐥 𝐫𝐞𝐠𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐨𝐫 𝐝𝐨 𝐧𝐨𝐭 𝐭𝐮𝐫𝐧 𝐮𝐩 𝐭𝐨 𝐜𝐨𝐦𝐩𝐞𝐭𝐞 𝐢𝐧 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭

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