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Terms and Conditions

TERMS AND CONDITIONS OF PARTICIPATION-BEAUFORT ULTRA MARATHON 2022

๐Ÿ-๐Œ๐ข๐ง๐ข๐ฆ๐ฎ๐ฆ/๐Œ๐š๐ฑ๐ข๐ฆ๐ฎ๐ฆ ๐š๐ ๐ž ๐ญ๐จ ๐๐š๐ซ๐ญ๐ข๐œ๐ข๐ฉ๐š๐ญ๐ž:

21 years or older on race day or a maximum of 65 years or age or younger on day of event. Runners below 21 years of age may request an exemption to participate with sufficient experience from previous ultra-distance marathon events by submitting a request to the organizers via email.

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๐Ÿ-๐€๐ฅ๐ฅ ๐œ๐จ๐ฆ๐ฉ๐ž๐ญ๐ข๐ญ๐จ๐ซ๐ฌ ๐š๐ซ๐ž ๐ซ๐ž๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐›๐ฅ๐ž ๐ข๐ง ๐ž๐ง๐ฌ๐ฎ๐ซ๐ข๐ง๐  ๐ญ๐ก๐ž๐ฒ ๐š๐ซ๐ž ๐ฆ๐ž๐๐ข๐œ๐š๐ฅ๐ฅ๐ฒ ๐Ÿ๐ข๐ญ ๐ญ๐จ ๐ฉ๐š๐ซ๐ญ๐ข๐œ๐ข๐ฉ๐š๐ญ๐ž ๐ข๐ง ๐ญ๐ก๐ข๐ฌ ๐ž๐ฏ๐ž๐ง๐ญ ๐š๐ง๐ ๐๐จ ๐ง๐จ๐ญ ๐ฌ๐ฎ๐Ÿ๐Ÿ๐ž๐ซ ๐Ÿ๐ซ๐จ๐ฆ ๐š๐ง๐ฒ ๐จ๐Ÿ ๐ญ๐ก๐ž ๐ฆ๐ž๐๐ข๐œ๐š๐ฅ ๐œ๐จ๐ง๐๐ข๐ญ๐ข๐จ๐ง๐ฌ ๐ฌ๐ญ๐š๐ญ๐ž๐ ๐›๐ž๐ฅ๐จ๐ฐ: 

  o Congenital or rheumatic heart conditions

  o Hypertension

  o Myocarditis and other heart conditions

  o Coronary heart-disease, coronary arterial disease

  o Serious arrhythmia

  o Diabetes (*refer to race organizers for more information)

  o Vertigo

  o Any other major diseases that can be aggravated by running in extreme conditions and/or under extreme weather

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๐Ÿ‘-๐‚๐จ๐ฏ๐ข๐-๐Ÿ๐Ÿ— ๐๐ซ๐จ๐ญ๐จ๐œ๐จ๐ฅ๐ฌ

Due to the new social distancing norms and Standard Operating Procedures (SOP) as a result of Covid-19, participants acknowledge they understand that new protocols must be introduced for the benefit of all concerned and willingly submit themselves to these new SOPs and agree to adhere to the stated SOPs below.

•“Revised SOP” means the organizer may need to adjust/change or modify SOP’s due to new requirements by the “authorities” listed below:

•These new protocols are guided by guidelines and SOP’s International Trail Running Association (ITRA) guidelines, Kementerian Kesihatan Malaysia, Department of Occupational Safety and Health, Ministry of Human Resources, Kementerian Belia dan Sukan and Persuruhan Jaya Sukan Negara Malaysia (also known as “The Authorities.”)

•Please note the protocols below may be subject to change on advice from the Sabah State Government or any of the authorities listed above which includes potential change to start times, staggered start times, and/or delayed start times/earlier start times.

•Participant must be double vaccinated in order to participate. No appeals for waiver will be entertained due to government SOP's.

• Participant showing signs of illness on the day of the event and/or demonstrating a body temperature of over 37.5 degrees Celsius must withdraw from the event immediately and may not participate in this event and should immediately inform the organizers. 

• Signs of illness may include fever, cough, excessive sneezing, shortness of breath, sore throat, headache.

• If a runner has to withdraw due to injury or other illness, they must inform the organizers as soon as possible.

 

4-๐’๐ฎ๐›๐ฆ๐ข๐ฌ๐ฌ๐ข๐จ๐ง ๐จ๐Ÿ ๐Œ๐˜๐Š๐€๐‘๐ƒ ๐‚๐จ๐ฉ๐ฒ

All participants must submit a clear photocopy or photograph of their MYKARD to the organizers before the event in order to participate. MYKARD copies are safely kept for emergency medical purposes only and to verify participants identity and for insurance purposes.

Copies of all MYKARDS are deleted at the end of the event and no personal MYKARD submissions are shared with 3rd parties

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5-๐๐š๐ฌ๐ข๐œ ๐„๐ฏ๐ž๐ง๐ญ ๐‘๐ฎ๐ฅ๐ž๐ฌ

๐€. Participants are responsible for ensuring they understand fitness levels and risks associated with participating in the distance/category they have selected, the cut off times, the route profile and level of difficulty of this event.

๐. Participants acknowledge that by participating in such an event, they accept that the event is challenging and that this event is for experienced athletes who have not only trained sufficiently for the distance and but are  conditioned and trained for such an event and understand the dangers and risks of participating in such an event.

Participants also understand and accept the risks in participating in such an event in a natural surrounding and they are therefore exposed to the elements and the dangers of nature and are responsible for ensuring they have the correct mandatory kit as stated under “Mandatory Kit” in their possession at all times during the event and will utilize the right gear or equipment to ensure they are protected from the elements such as heavy rain, cold, winds and heat.

๐‚. Participants understand that medical response to emergencies may be slow due to the nature of the event and remote locations of this event and any medical response and evacuation may take longer than normal.

๐ƒ. The organization reserves the right to withdraw the privilege of running in this race if a participant is found to be acting against the spirit of the race by:

 - Missing key items from their mandatory kit list before/during/at the finish line of the event

 - Cheating or acting against the spirit of fair competition

- Illegal bib swap without the approval of the organizers

- Removal of markers

- Throwing/dumping of rubbish on the race-course or the venue for the event 

- The use of foul or abusive be it verbal or written in public, before, during or after the event or on social media or social sharing means.

- Acting outside of the social norms of the running community and do not abide by the spirit of competition. 

Participants may be disqualified from the event if found to have infringed any of the above.

Participants found to be acting against the best interest of the event may be disqualified

E. Appeals may be made to the race director but any appeals should be done in a sensible manner and based on facts and correct information. Competitors agree to abide by any adjudication by the race director, which will be final.

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G. Cut-off times are there for your safety and wellbeing as well as to ensure the smooth flow of the event once it begins and to ensure participants do not lag too far behind the main group of participants. If runners fail to arrive or depart their check points before the cut off times, they will be stopped from proceeding and will have been disqualified and cannot proceed on the race course and continue the event. 

H. Any runner opting to withdraw from the event must inform the race organization or the race marshal at a check point  

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7-๐’๐ญ๐š๐ซ๐ญ ๐‹๐ข๐ง๐ž ๐’๐ฒ๐ฌ๐ญ๐ž๐ฆ

There may be a staggered start system for this event. We will update all runners once we have confirmation of current SOP for running events closer to the event date as SOP’s can and do change from time to time according to updates from the authorities.

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8-๐ˆ๐ง๐ฌ๐ฎ๐ซ๐š๐ง๐œ๐ž ๐‚๐จ๐ฏ๐ž๐ซ๐š๐ ๐ž

All participants must be insured in order to participate. Insurance coverage is 21 years of age to 65 years of age on the event date. All participants are required to purchase a basic insurance coverage from the organizer to fulfil regulations. They may however purchase separate insurance policy that offers greater flexibility and coverage if they feel it is necessary.

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๐„๐ฏ๐ž๐ง๐ญ ๐ˆ๐ง๐ฌ๐ฎ๐ซ๐š๐ง๐œ๐ž ๐๐จ๐ฅ๐ข๐œ๐ฒ ๐„๐ฑ๐œ๐ฅ๐ฎ๐ฌ๐ข๐จ๐ง๐ฌ:

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๐“๐ก๐ž ๐๐จ๐ฅ๐ข๐œ๐ฒ ๐๐จ๐ž๐ฌ ๐ง๐จ๐ญ ๐œ๐จ๐ฏ๐ž๐ซ:-

1. Death or Disablement or any other loss caused directly or indirectly by:- (a) war, invasion, act of foreign enemy, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, mutiny or usurped power, strike, riot, civil commotion, military or popular uprising; 

(b) insanity, suicide or any attempt thereat, intentional self-inflicted injury or any attempt thereat; 

(c) general disease, infection or parasites; 

(d) intoxication by alcohol or drugs; 

(e) childbirth, miscarriage, pregnancy or any complications thereof; 

(f) provoked murder or provoked assault. 

(g) death injury illness charges or expenses of the Insured (ii) provide any indemnity against liability of the Insured 

2. Death or Disablement or any other loss sustained by the Insured:- (a) while operating or riding a two-wheeled motor vehicle; 

(b) while travelling in an aircraft as a member of the crew, except only as a fare-paying passenger in an aircraft licensed for passenger service. For the purpose of this exclusion the Insured would not be covered if the Insured is involved in any technical operation or navigation whilst in the aircraft; 

(c) while committing or attempting to commit any unlawful act; directly or indirectly involved in illegal activities 

3. Death or Disablement or any other loss consequent upon the Insured engaging in hunting, mountaineering, ice- hockey, polo-playing, steeple chasing, winter sports, yachting, water-ski jumping, underwater activities involving the use of breathing apparatus or using wood working machinery driven by mechanical power.

Attributable directly or indirectly to HIV (Human Immunodeficiency Virus) and / or any HIV related illness including AIDS and / or any mutant derivatives or variations thereof.

For further information and details, please contact our designated insurance agent for clarification if you are unsure of the coverage.

9-Support Crews: 

Participants are allowed to receive assistance from a support crew during the event. They may not assist runners with equipment changes (i.e. shoes).

Support crews must abide by the spirit of the race and respect the event rules as do participants. They should not restrict, impede, interfere with the event. Their role is merely to provide food, drink, cold sponging and moral support for the event and not to interfere with the organization of the event.

-Support crews may aid runners with:

     • Food

     • Drink

     • Cold Ice Packs

     • Moral Support and/or Photography

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๐Ÿ0-๐“๐ซ๐š๐ง๐ฌport

Transport is available from Kota Kinabalu to the Start Line on a as a paid service departing at a set departure time from one designated location. It is the responsibility of the participant to ensure they are at the departure venue at least 15 minutes before departure time and have not forgotten any equipment or gear necessary for this event. 

This transport service will be managed by a third party.

Departure times from the Finish line back to Kota Kinabalu will depart at staggered times as vans fill up and as runners finish. A designated logistics manager will handle transfers and his/her decisions will be based on capacity.

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๐Ÿ1-Drop Bag

๐’๐ฎ๐ฉ๐ž๐ซ๐ฏ๐ข๐ฌ๐ž๐ ๐ƒ๐‘๐Ž๐ ๐๐€๐† ๐š๐ง๐ ๐…๐ˆ๐๐ˆ๐’๐‡ ๐๐€๐† ๐œ๐จ๐ฅ๐ฅ๐ž๐œ๐ญ๐ข๐จ๐ง ๐ฐ๐ข๐ฅ๐ฅ ๐›๐ž ๐๐จ๐ง๐ž ๐š๐ญ ๐ญ๐ก๐ž ๐ซ๐š๐œ๐ž ๐’๐“๐€๐‘๐“ ๐ฏ๐ž๐ง๐ฎ๐ž ๐ฎ๐ฉ ๐ญ๐จ ๐Ÿ๐Ÿ“ ๐ฆ๐ข๐ง๐ฎ๐ญ๐ž๐ฌ ๐›๐ž๐Ÿ๐จ๐ซ๐ž ๐ญ๐ก๐ž ๐ฌ๐ญ๐š๐ซ๐ญ ๐จ๐Ÿ ๐ญ๐ก๐ž ๐ž๐ฏ๐ž๐ง๐ญ. 

Runners will have access to their drop bag at the WS2 (30KM) designated check point. The drop bag will be transported to the finish line once the check point has closed.

 -Bag tags will be issued to runners for:

 -Finish Bag (1 Bag Tag)

 -Drop Bag (1 Bag Tag)

All drop bags and finish bags must have the event tag attached clearly and undamaged.

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๐Ÿ2-Postponement/Cancellation of Event

Participants ๐š๐œ๐œ๐ž๐ฉ๐ญ that ๐ญ๐ก๐ž ๐ซ๐š๐œ๐ž ๐จ๐ซ๐ ๐š๐ง๐ข๐ณ๐š๐ญ๐ข๐จ๐ง ๐ซ๐ž๐ฌ๐ž๐ซ๐ฏ๐ž๐ฌ ๐ญ๐ก๐ž ๐ซ๐ข๐ ๐ก๐ญ ๐ญ๐จ ๐š๐ฅ๐ญ๐ž๐ซ ๐จ๐ซ ๐ฉ๐จ๐ฌ๐ญ๐ฉ๐จ๐ง๐ž ๐ญ๐ก๐ž ๐๐š๐ญ๐ž ๐จ๐Ÿ ๐ญ๐ก๐ž ๐ž๐ฏ๐ž๐ง๐ญ ๐จ๐ซ ๐œ๐š๐ง๐œ๐ž๐ฅ ๐ญ๐ก๐ž ๐ž๐ฏ๐ž๐ง๐ญ if ๐ง๐ž๐œ๐ž๐ฌ๐ฌ๐š๐ซ๐ฒ due to restrictions beyond its control.

If the event cannot be postponed to a later date, all finisher tees and medals will be distributed free to all runners by post or delivery within 30 days of the announcement of cancellation for free and/or can be collected in Kota Kinabalu. The event will be deemed to have been cancelled.

No requests for refund will be entertained. 

HOWEVER, a special discount may be offered to runners for a future event organized by Avta Sports S/B due to the cancellation of the event. 

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๐Ÿ3-Participants a๐œ๐œ๐ž๐ฉ๐ญ ๐ญ๐ก๐š๐ญ ๐ญ๐ก๐ž ๐จ๐ซ๐ ๐š๐ง๐ข๐ณ๐ž๐ซ๐ฌ ๐ซ๐ž๐ฌ๐ž๐ซ๐ฏ๐ž ๐ญ๐ก๐ž ๐ซ๐ข๐ ๐ก๐ญ ๐ญ๐จ ๐ฆ๐š๐ค๐ž ๐œ๐ก๐š๐ง๐ ๐ž๐ฌ ๐ญ๐จ ๐ญ๐ก๐ž ๐ฉ๐ฎ๐›๐ฅ๐ข๐ฌ๐ก๐ž๐ ๐ซ๐š๐œ๐ž ๐œ๐จ๐ฎ๐ซ๐ฌ๐ž ๐š๐ฌ ๐๐ž๐ž๐ฆ๐ž๐ ๐ง๐ž๐œ๐ž๐ฌ๐ฌ๐š๐ซ๐ฒ if ๐ญ๐ก๐ž๐ซ๐ž ๐ข๐ฌ ๐š ๐ ๐ž๐ง๐ฎ๐ข๐ง๐ž ๐ง๐ž๐ž๐ ๐ญ๐จ ๐๐จ ๐ฌ๐จ which includes the total distance, start or finish areas or the actual race-course route and elevation profile. 

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๐Ÿ4-๐‚๐จ๐ฆ๐ฉ๐ž๐ญ๐ข๐ญ๐จ๐ซ๐ฌ ๐š๐œ๐œ๐ž๐ฉ๐ญ ๐ญ๐ก๐š๐ญ ๐ซ๐ฎ๐ง๐ง๐ž๐ซ๐ฌ ๐š๐ซ๐ž ๐ฉ๐ซ๐จ๐ก๐ข๐›๐ข๐ญ๐ž๐ ๐Ÿ๐ซ๐จ๐ฆ ๐›๐ข๐› ๐ฌ๐ฐ๐š๐ฉ๐ฉ๐ข๐ง๐ , ๐ซ๐ž-๐ฌ๐ž๐ฅ๐ฅ๐ข๐ง๐  ๐Ÿ๐จ๐ซ ๐ฉ๐ซ๐จ๐Ÿ๐ข๐ญ ๐จ๐ซ ๐ญ๐ซ๐š๐ง๐ฌ๐Ÿ๐ž๐ซ๐ซ๐ข๐ง๐  ๐ซ๐š๐œ๐ž ๐ฌ๐ฅ๐จ๐ญ๐ฌ/๐ซ๐š๐œ๐ž ๐ž๐ง๐ญ๐ซ๐ข๐ž๐ฌ/๐ซ๐š๐œ๐ž ๐›๐ข๐›๐ฌ ๐ญ๐จ ๐š๐ง๐จ๐ญ๐ก๐ž๐ซ ๐ฉ๐ž๐ซ๐ฌ๐จ๐ง ๐ฐ๐ข๐ญ๐ก๐จ๐ฎ๐ญ ๐ญ๐ก๐ž ๐ฉ๐ž๐ซ๐ฆ๐ข๐ฌ๐ฌ๐ข๐จ๐ง ๐จ๐Ÿ Avta Sports. The final date for an official bib swap is 72 hours before the event date and no changes will be accepted for the finisher tee sizing. A small admin fee of RM25 will be charged for a bib swap. A runner found to be using someone else’s bib or have taken the spot of a registered runner and is not officially registered will be disqualified and is not entitled to any items or finisher medals.

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๐Ÿ5-๐€๐ฅ๐ฅ ๐š๐ฉ๐ฉ๐ž๐š๐ฅ๐ฌ ๐Ÿ๐จ๐ซ ๐ญ๐ก๐ž ๐ž๐ฏ๐ž๐ง๐ญ ๐ฆ๐ฎ๐ฌ๐ญ ๐›๐ž ๐Ÿ๐ข๐ฅ๐ž๐ ๐ฐ๐ข๐ญ๐ก๐ข๐ง ๐Ÿ๐Ÿ’ ๐ก๐จ๐ฎ๐ซ๐ฌ ๐จ๐Ÿ ๐ญ๐ก๐ž ๐ž๐ง๐ ๐จ๐Ÿ ๐ญ๐ก๐ž ๐ž๐ฏ๐ž๐ง๐ญ ๐ฏ๐ข๐š ๐ž๐ฆ๐š๐ข๐ฅ ๐ญ๐จ ๐š๐ฏ๐ญ๐š๐ฌ๐ฉ๐จ๐ซ๐ญ๐ฌ@๐ ๐ฆ๐š๐ข๐ฅ.๐œ๐จ๐ฆ. 

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๐Ÿ6-๐๐จ requests for ๐ซ๐ž๐Ÿ๐ฎ๐ง๐๐ฌ will be entertained ๐Ÿ๐จ๐ซ ๐œ๐จ๐ฆ๐ฉ๐ž๐ญ๐ข๐ญ๐จ๐ซ๐ฌ ๐จ๐Ÿ ๐ญ๐ก๐ข๐ฌ ๐ž๐ฏ๐ž๐ง๐ญ ๐ฐ๐ก๐จ ๐ฐ๐ข๐ญ๐ก๐๐ซ๐š๐ฐ, ๐๐จ ๐ง๐จ๐ญ ๐ฌ๐ก๐จ๐ฐ ๐ฎ๐ฉ ๐Ÿ๐จ๐ซ ๐ซ๐š๐œ๐ž ๐ค๐ข๐ญ ๐œ๐จ๐ฅ๐ฅ๐ž๐œ๐ญ๐ข๐จ๐ง/๐จ๐Ÿ๐Ÿ๐ข๐œ๐ข๐š๐ฅ ๐ซ๐ž๐ ๐ข๐ฌ๐ญ๐ซ๐š๐ญ๐ข๐จ๐ง๐ฌ ๐จ๐ซ ๐๐จ ๐ง๐จ๐ญ ๐ญ๐ฎ๐ซ๐ง ๐ฎ๐ฉ ๐ญ๐จ ๐œ๐จ๐ฆ๐ฉ๐ž๐ญ๐ž ๐ข๐ง ๐ญ๐ก๐ž ๐ž๐ฏ๐ž๐ง๐ญ

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